Personal Assistant to CEO (Invercargill)

Mō mātou | About us:

PSS is Southland’s largest social services and aged care provider with over 450 staff and extensive community outreach.  Our vision is a community where all people can make the most of their strengths and feel included, valued and safe.

To make this vision a reality, we assist and encourage people facing life’s challenges. Our two service arms, Family Works and Enliven, provide a range of services in response to the changing needs of individuals and family/whānau in the wider community of Southland.

We work to enable a positive and lasting change for everyone in our community and offer support services to people regardless of their beliefs, ethnicity or background.

Mō te tūraka | About the role:

We have an exciting opportunity for an experienced Personal Assistant to provide high level, quality and timely support to our CEO including broader support to our  Boards, Governance Committees and Senior Leadership Team. 

Ngā kawenga | Key Responsibilities:

The role includes, but is not limited to:

  • Providing executive support to the CEO with the management of day-to-day scheduling, activities, deadlines, and priorities.
  • Be the first point of contact and key liaison for the CEO’s office.
  • Preparation of agendas, compilation of papers, minute taking and organisation of all Governance and Senior Leadership Team meetings.
  • Oversight of the organisational policy review schedule.
  • Coordination of key events and special projects.

 Ngā pūkenga | What you will need to be successful:

  • Positivity, professionalism and confidentiality are all key attributes.
  • The capacity to work autonomously and as part of a team is critical.
  • Proven experience in an Executive Administrator, Personal Administrator or Board Secretary equivalent role.
  • Strong business acumen with a qualification in Business Administration or similar preferred
  • Expertise across Microsoft programme suite e.g. Word, Outlook, Excel, Powerpoint
  • High level of competence in written and oral communication
  • Exceptional organisational skills with the ability to work to very tight deadlines
  • Previous experience in aged care/social services and/or not for profit sector an advantage

Me pēhea te tuku tono | How to apply:

If you are an experienced Personal Assistant and are looking for your next career move please forward your cover letter and Curriculum Vitae to

To view the position description click here

Please note to be considered for this role you will need to have the right to work in New Zealand.

Pre-employment checks may include criminal history check, drug and alcohol testing and a medical assessment.

Applications close: Friday 2 June 2023

(interviews with suitably experienced candidates may be conducted prior to closing date)